Privacy Policy: Summary

The trustees of Semley Village Hall (the Charity) are committed to a policy of protecting the rights and privacy of individuals. We need to collect and use certain types of personal data in order to manage Semley Village Hall (SVH) effectively. This information must be collected and handled securely.

The Data Protection Act 1998 (DPA) and General Data Protection Regulations (GDPR) govern the use of information about people (personal data). Personal data can be held on computers, laptops and mobile devices, or in a manual file, and includes email, minutes of meetings, and photographs.

The Charity is the Data Controller for the information held. The trustees, staff and volunteers are personally responsible for processing and using personal information in accordance with the Data Protection Act and GDPR. Trustees, staff, volunteers, and suppliers who may have access to personal information are therefore expected to read and comply with this policy. 

This policy is designed to minimise the risks of inappropriate or unauthorised access and sharing of personal data, thereby ensuring that the reputation of Semley Village Hall is not damaged.

Use of Personal Data

Semley Village Hall uses personal data for the purposes of managing the hall, its bookings and finances, marketing and organising events at the hall, staff employment and its fundraising activities.

Data may be retained for up to 7 years for accounts purposes and for longer where required e.g. by the hall’s insurers.

If you would like to find out more about how we use your personal data, please request a copy of our Data Protection and Policy Procedures.

If you want to see a copy of information about you that we hold, please contact the Chair of the Management Committee.